intellireach

Email Archiving for Compliance, Electronic Discovery and Storage Resource Management
IntelliReach’s MessageArchive is a robust email and instant messaging archiving solution for regulatory compliance, storage resource management, and litigation support. It turns email into a corporate asset by creating a fully searchable knowledgebase of all messages and reducing email storage costs by up to 90%.

Email and instant messaging have become the primary communications methods used today. Many important documents are now stored in the email system. Studies show over 70% of an organisation’s intellectual property is stored in the corporate messaging system. For many organisations, those emails are not easily accessible or kept in a manner consistent with mandated government regulations for retention and storage.

Single Instance Storage (SIS)

• Analysis of email against internal SIS database.

• Single instance storage even across native email system archive stores.

• SIS analysis occurs before entire message and attachment is returned from mail server(s).

• Other solutions collect multiple copies of email, breaking the built-in single instance storage efficiencies found in the existing mail store. This can have dramatic effects on email collection, indexing, and search times. Worse yet, it can potentially destroy your organisation’s long-term storage planning. If a user sends a 1MB attachment to 1000 users, this means 1000MB of additional storage in the archive (and backup media).

Standards-based Architecture

• Select image to enlarge Emails stored in standard and industry acceptable format.

• Access through Web interfaces with LDAP authentication via e-Directory and Active Directory.

• For GroupWise archiving, MessageArchive collects email over a standard IMAP/SSL interface utilizing the IMAP API available in GroupWise 6.5, while other solutions utilize the GroupWise object API interface which is known to put unnecessary strain on servers and network resources.

Scalable to Thousands of Users in a Single Archive

• MessageArchive allows a single repository to be used for thousands of users. Other solutions require user groups be split up and archived in a workgroup manner.

“Smart” Indexing

• MessageArchive captures a “smart” index of dates, email addresses, select keywords, and proper nouns in a natural language processing engine. Once an initial matter search is performed, a detailed, full text index is created for subsequent legal and regulatory inquiries.

Email Platform Independent

• MessageArchive is the only email archiving solution which is capable of simultaneously capturing email from Novell GroupWise, Microsoft Exchange, Lotus Notes/Domino, and any other SMTP-based email system.

MessageArchive Benefits

• Protect your organisation from fines, public embarrassment, and loss of trust due to non-compliance.

• Avoid loss of important corporate data found in the email system.

• Significantly reduce email storage and administration costs.

• Reduce the time and costs associated with email retrieval for Compliance review, Litigation electronic discovery, Human Resources queries and audits and Disaster recovery

MessageArchive Features

• Comply with SEC Rule 17a, Sarbanes-Oxley, NASD 3010, and other industry and governmental regulations.

• Provide a comprehensive audit trail.

• Secure, capture, and index corporate data and intellectual property through a centralized, policy-based archive.

• Leverage a tamper-proof archive for data integrity and legal admissibility.

• Search and retrieve emails quickly and easily through a secure, permission-based Web interface.

• Install easily at the client-level with almost no user training required.

• Integrate seamlessly with near-line storage media or HSM solutions such as EMC Centera?transparent to the user.

• Manage storage flexibly through built-in media library and management, optical media WORM support, and near-line device management.

• Integrate with Novell GroupWise, Microsoft Exchange, Lotus Notes/Domino and any other SMTP-based mail system.